Top 7 Benefits Of Leave Application Management System

Leave management system might sound simple at first. It’s just how employees are allotted their leaves or how they apply for the same. But that’s where most people have misconstrued assumptions about the leave and attendance management tool. 

HRs need to have a constant eye or check on the leaves allotted to their employees every month. It’s constant pressure – no doubt. But there are multiple benefits of the leave application management system as well.

So, when your company uses a proper leave management system, managers promptly track daily efficiency levels of their employees. 

However, it’s better if you read this blog ahead. Then get a clearer picture of the advantages of having a streamlined and on-cloud leave management tool. 

7 Benefits Are:

Multiple approvals on demand.

When an organisation uses an HRMS system, there is a provision to set up multiple levels of approvals. So, for example, leaves applied by employees can either be approved by themselves, their TLs, and HR managers in some cases. 

This ensures that employees take responsibility for certain leaves. Further, the team leader overviews their leaves approved and rejected. Then, the HR manager ensures no employee takes unnecessary leaves in a given period. 

That’s one type of leave management system found on uKnowva HRMS. Using this leave application tool is functional, interactive, and highly secure. As now multiple employees are checking and reviewing total leaves allotted and approved, there will be no misuse or bias. 

However, there’s always another configuration option to modify, add, or remove approvers. That is when one of the approvers is not confirmed or time available for overviewing their employees’ leaves. 

Real-time information.

HR managers can access it anytime. That’s one of the prominent benefits of the leave application management system. Whenever they access it, they can check the real-time data from dashboards. 

This isn’t possible when managers depend on excel workbooks to notice:

  • Leaves allotted to employees (in a given period).
  • Leaves rejected/approved to employees (in a given period).
  • Frequency of employees’ leaves. 

The data in the excel workbooks might not be updated regularly. There could be manipulations or human errors in those datasets in excel CSV files. 

However, using an ESS portal on uKnowva makes the hiring manager’s task easier. There is no more scope for humane error and outdated data. 

Instead, with an automated HRMS platform, managers can check the current efficiency levels of their employees. That is depicted from the number of holidays they take – paid or unpaid. And the frequency of the same in a given period.

Further, they can decide on corrective measures to act upon. That is, if there is an outlier or higher fluctuation in the leaves allotted and approved to their employees. 

Time and vacation management for employees.

HRMS portal can give paid leaves information in advance to employees. Accordingly, they can play their entire month or year’s vacation ahead. They can apply for leaves months before the actual holiday they want to take and utilise.

This also helps HRs maintain the man-hours mandatory for a company on average. Plus, team leaders can allot different human resources to multiple projects according to the availability of these employees in advance. 

The entire time and vacation management system streamlines man-hours allotment. This way, workers can ask for flexible hours or hybrid work modules. Of course, that would be possible if they were completing their KPIs on time. 

Audit past holidays easily. 

Other benefits of the leave application management system include an easy audit of previous leaves by HRs and reporting managers. This is a necessary activity when the company goes through auditing sessions per quarter of the financial year. 

The data from the system can be assessed and accessed within a few clicks. As a result, HRs don’t need to search for excel workbooks unnecessarily – the ones which might be already lost or manipulated. 

Therefore, HRs can easily depend on the HRMS system without wasting man-hours to conduct regular efficiency and leave management checks. 

Faster admin operations.

HRs or ESS portal admins can easily add, remove, or suspend employees from the system. In addition, they can generate reports based on leaves and attendance sheets as solicited by particular reporting managers on demand. 

There won’t be delays on HR’s end when preparing these reports. It only takes them a few clicks here and there on the system. Later, employees can also integrate the leave management system with external apps like Microsoft Teams, Slack, Zulip, and more. 

This way, employees can stay connected with the admins, HRs, and reporting managers. In addition, they can sort out queries related to their allotted, approved, or rejected leaves on the spot using these interacting modules like Zulip. 

No more dependency on paperwork.

The HRMS system is entirely online. Employees don’t need to keep track of their leaves on paper anymore. They can easily log in and log out of the system from anywhere. There must only be a stable internet connection. 

So, they can easily apply for their leaves from anywhere – while working from remote or off-shore locations. They don’t have to send lengthy letters across to their HRs. 

Full transparency between teams about the leaves.

Admins can allot fuller transparency to teams to check their leaves management and efficiency levels. For example, they can check which employee is taking too many leaves and which one amongst them is the top performer by being punctual. 

However, that depends on the configurations made on the uKnowva leave management system. Otherwise, reporting managers can check every employee’s data working under their supervision. 

Reporting managers can overview, verify, and approve the leaves on the spot. They will also know which employee is working on which report at the moment. And queries like the total efficiency, punctuality, leaves allotted to employees at once. 

They can select an employees’ profile and visit it to check the reports generated for that employee. 

There could be multiple badges assigned to that employee depending upon how many leaves they are taking, have unused, or how is their engagement level with teams. 


The seven benefits of the leave application management system discussed in this blog ensure that HRs and reporting managers understand it well. Without an ESS portal in today’s digitally growing economy, managing employees is challenging. 

That’s an essential tool for companies dealing with remote workers, contract labourers, and freelancers. Otherwise, tracking their efficiency levels and connectivity to the organisation could be highly difficult from faraway locations. 

Author Name: Nilakshi Garg

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