A common feature of all HR tasks is that they rely heavily on processing data. Before the advent of cloud-based HR software like UBS HRMS, Managers were required to handle HR functions like employee data and performance management on their own or through the internal system. The HR department is responsible for various key duties, such as recruitment onboarding, onboarding, and the management of employee performance and data management.
The most common scenario was that even though applications such as PeopleSoft could perform crucial functions, a patchwork of different applications created in-house was developed to facilitate the HR processes.
Companies had to manage numerous issues relating to data and experience inefficiencies that were not optimal because of this IT architecture. Furthermore, building and maintaining these IT systems was high and required a significant amount of IT personnel.
With the advent of the cloud, many benefits have been accruing to HR departments in cost savings and fewer IT staffing needs. Let’s look at the top 5 advantages of cloud technology for HR professionals:
1. Enhance the recruitment function
One of the main tasks of an HR department is recruiting and onboarding. As with many HR duties, the onboarding process is data-heavy and involves processing resumes, scheduling interviews, collating feedback from interviewers, and distributing job offers.
Specific processes like resume processing were managed using software applications for many years, but other processes were left to be based on manual processes. HR managers were used to seeing errors mixing up, miscommunications, and other situations that were out of sync happen during recruiting.
Businesses can reduce some of these issues with cloud-based software. Cloud-based software was designed for most computing to be done on the cloud, allowing the ability to access it from all devices. In this scenario, many of the processes related to recruiting are performed online and efficiently.
When a cloud-based HR system is utilized, organizations can use single-point tracking of candidates, from receiving resumes to screening, scheduling interviews, and distributing job offers.
Cloud-based software can also provide high-quality data analysis. For instance, data about salary can be utilized to perform benchmarking on pay. The data about the last employer and the college or university could be used to conclude the relationship between the candidate’s background information and time of retention. The sky is truly the limit with this type of HR analysis.
2. Increase employee satisfaction and improve enhance the efficiency of your business
Another area where cloud-based HR solutions could be successful is automating some of the processes requiring data. The list of tasks and procedures is lengthy. It covers timesheet submissions, performance appraisals, leaves applications auto-updates of employee information, such as emergency contact numbers and addresses and income tax declarations, self-attestations, W2 downloads, including the agreements to code of ethics and security guidelines for information.
Utilizing cloud software can eliminate tons of paper and reduce the chance of mistakes and having incorrect data. Also, it improves the satisfaction of employees and the efficiency of the business in general. There could be tangible benefits which can be pretty beneficial.
For example, cloud-based automation could result in measurable improvements in attrition. While maintaining cloud-based software can cost significant dollars, if you think of this expense in terms of savings in dollars, the ROI will turn into a significant amount over the long run.
Consider the degree to which compliance requirements can be met through cloud software. You can access reports to satisfy various compliance requirements like timesheet compliance and employee compliance through self-attestation with just a click.
3. Increase your employer’s image and build your brand’s reputation
Today, most businesses are confronted by a constant “war” searching for talented people on multiple fronts. Trying to stand out in the marketplace by potential candidates, clients, and potential customers. Every slight edge you get is crucial and is crucially important. If you as a company decide to implement the use of a cloud-based HR system is a way to differentiate yourself in various ways.
One is that you’re indicating to customers, investors, vendors and analysts, media, and the general public that you’re a contender to reckon with by showing your readiness to make significant investments in line with your plans for the future.
It is also an affirmation of your intention and capability to be at the marketplace’s top. You will see a significant increase in your brand’s reputation and image, resulting in.
4. Automatic software updates help you to stay on top of the requirements of
HR is a function within the company that is incredibly focused on compliance aspects. One significant benefit of cloud-based applications compared to software hosted on-site is that updates to software happen quickly and precisely promptly. This is a massive benefit in terms of compliance perspective.
Each year, new regulations for business come out, like privacy regulations for employee data and overtime-related rules. These laws require companies to produce detailed reports regularly and confirm that any software complies with current laws.
Cloud-based services aid in both of these issues. Since professional companies manage cloud-based HR solutions, the relevant software is often updated according to recent laws. In addition, when you consider that these applications have an advanced reporting feature built-in, making reports to satisfy compliance requirements can be done quickly.
5 Provide data security
Companies that contract with cloud providers are usually cautious that the security of their data will be in the vendor’s hands, particularly when it comes to HR data, which is sensitive to the privacy and contains many financial and demographic data.
The reality is that security concerns of data and applications are taken more from the company when you hire them to provide a cloud-based HR system.
The main reason is that cloud-based software has been specifically designed to protect you from the beginning, using apps and data being hosted remotely and encrypted data being delivered to the client only when needed.
